Place and Time

James City County Community Center

7:00 PM

Attending Members

Jeff Armstrong Harold Baker Lorraine Bartlett Trooper Earle

Mark Knotts Linda Lockwood Rick Overy Frank Tambone

Call to Order @ 7:18PM

Business Conducted

1. Review of Board meeting practices

2. Review of previous meeting minutes

The minutes from 5/04/04 were reviewed quickly to see if there was any discussion necessary of old business. Board voted and approved minutes.

Action List from 6/1/04

Mark will complete changes to 04 – 05 operating budget.

Board Member Reports

3. Vice President’s Report (Mark Knotts)

q Mark and Linda spent time reviewing preliminary operating budget for 04-05. Some minor changes were suggested and will be implemented before final draft is presented to members at the General membership meeting scheduled for 6/13. The Board voted and approved budget. The Fundraising Committee will need to raise $10,000 to meet basic budgetary needs for the 04 – 05 budget.

q Mark proposed reinstating the $75 rebate/session to Board members. The Board voted and approved this proposal.

q Stressed the importance of members fulfilling their “work commitments”. The required commitment is one 4 hour session every 3 months per adult/per household. Trooper Earle has volunteered to monitor this for the Club to ensure that all members and not just a few are fulfilling this obligation.

q Sunday, 6/13 at 1PM is the “Bubble Down event”. It takes a lot of parents to fold up the bubble. All members are responsible for helping with this effort. The more members there, the easier it will go.

q Sunday, 6/13 at 2PM/3PM is the annual picnic/awards at the Eastern State Pavilion.

q Sunday, 6/13 is the membership vote for the WAC 04-05 operating budget.

q Sunday, 6/13 is the election of new Club officers.

Bathhouse update:

No new updates - Final draft submitted to the State and we still are awaiting approval.
Based on those in attendance who have contacts in the building industry it is apparent that the construction materials have increased 25%.
This project is a benefit to the Club so we may need to find an alternate source of funding to proceed with this project.

4. Fundraising Chair (Rick Overy/Frank Tambone)

q The Fundraising Committee has tallied the survey results which prioritized the members needs/wishes for the Club.

q The committee will be subdivided into the following areas: (Club members will be asked to fulfill their work commitments by volunteering to assist with this effort)

A.) An Events chairman – This individual will continue to build on the success of the Red Cross/WAC Wine and Cheese event. This individual will take over the responsibility of running this event easing up Harold’s work load. The chairman’s goals will be to increase sponsorship, auction items, attendance, etc.

B.) Soda Sales – increase sales which will increase the profit for the Club.

C.) Direct Solicitation Chair – Get all members to participate – “every gift counts”. Send letter to all members for individual solicitation. We need to create a climate of giving among the members with tax deductible contributions to the Club. This effort will be introduced at the General Membership Meeting June 13^th via Mark Knotts/Rick Overy. Trooper expressed the importance of recognizing individuals who donate large sums for Club improvement.

The Priorities identified by the survey to be addressed with the 2004 fundraising effort:

$5000 for a new Bubble door
Fall, 04 - $10,000 for swimmer equipment
Team travel - $10,000
Bathhouse - $10,000 - $30,000 (This money may be needed to add to the already $220,000 from the County for completion of the project)

5. Treasurer’s Report (Linda Lockwood)

q Will continue to work with Mark to finalize 04-05 budget.

6. Meet Director’s Report (Linda Lockwood)

q Soda sale profit was $1,000 for the Club.

Coaches Report (Harold and Jeff)

q Wine and Cheese event was a success. WAC should see a profit of $4,000 - $4,300. The event was well attended and the hope is for continued growth over the years.

q Working with Rita Murphy on the end of year picnic.

q Discussed long term growth potential for the Club. To increase our competitiveness we will need to increase our swimmer count across all levels. The Board voted and approved to encourage Harold to pursue the opportunity to hire Mark Rios (Virginia Coach of the Year) when available and to explore the possible expansion of the Club. All potential expansion will remain revenue neutral.

Next meeting Tuesday, Ju ly 6, 2004

Board adjourned at 9:02 PM.