Place and Time

James City County Community Center

7:00 PM

Attending Members

Jeff Armstrong Harold Baker Lorraine Bartlett Ethel Eaton

Debbie Heidt Mark Knotts Linda Lockwood Rick Overy

Call to Order @ 7:13PM

Business Conducted

1. Review of Board meeting practices

2. Review of previous meeting minutes

The minutes from 7/14/04 were reviewed quickly to see if there was any discussion necessary of old business. Board voted and approved minutes.

Action List from 8/03/04

Mark

Ask Jim Bennett for current bid expiration on the Bath House plans
Meet with Linda to fine tune work commitments/work credits for member sign-up
Finalize Bubble door replacement
Check with Mark Newcomb re: bolts for the Bubble

Linda

· Meet with Mark to fine tune work commitments/work credits for member sign-up

Frank/Rick

· Meeting 8/4 with Development Committee to discuss fundraising goals/needs/plans (Rick, Frank, Brock, Jim, Meredith)

Harold

Retrieve deposits from Red Cross Bingo
Check with Eastern State on schedule for track meets to assure no conflict with “Bubble Down”

Board Member Reports

3. President’s Report (Mark Knotts)

Presented preliminary development of member work commitments – to be finalized with the board
Presented pictures of potential Bubble door replacement – different from current one in that it is not circular but also half the price – would not rust, no moving parts, etc.
Secretary will make copies of previous Board minutes for distribution at monthly meetings. Also, will send a Board meeting reminder a day before scheduled monthly meeting.
Considering the purchase of a smoke filter for Bingo. Will consult with Bingo managers on their opinions and then decide.

4. Fundraising Chair (Rick Overy/Frank Tambone)

Rick expressed concern in asking members for a donation for the Bathhouse construction (short $35,000). Under the opinion that we had decided on a list of priorities to start with our fundraising endeavors (baby steps). Feels that asking twice for monies would not be well received. Also, pointed out that we have monies that need to be raised through fundraising just to meet our approved operating budget. Suggested that he, Harold, Mark arrange meeting with Sandy Warner (County Admin.) to ask for the additional $35,000 still needed to move forward with Bathhouse project. If unsuccessful the Bathhouse project may have to be postponed indefinitely.

5. Treasurer’s Report (Debbie Heidt)

Will assume position of Treasurer. Awaiting budget turnover from Linda.

6. Coaches Report (Harold and Jeff)

Early sign-up at Eastern State for new members – August 4^th
Sign up date for new members this Fall either – September 8^th (Mark noted room A and B at the JCCRC center has been reserved). Asked those present to help with upcoming new member sign ups.
Harold will advertise positions for work credits in newsletter.
Bathhouse project continues to struggle with shortfall of $35,000. Have pursued all available resources to see if costs could be cut in some way to no avail. The builders of the Wolf Lodge are still the lowest bid ($208,000).
Discussed potential swimmer enrollment for Fall session and is anticipating a good sign-up in Williamsburg as well as on the Peninsula. Peninsula expansion may yield 50+/- new swimmers. Currently exploring pool availability. Harold will email Board for approval once number of swimmers, pool availability, and costs of expansion are finalized. Contracts will have to be signed for pool time on the Peninsula (Sept. 1 – end of May). Cautiously optimistic that this proposed expansion will be a moneymaker for WAC along with enhancing the quality of coaching staff and swimmer talent. We should have these unresolved issues finalized the week of August 15 – 20^th.
Concern expressed to Mark Knotts by one current member regarding Peninsula expansion and “TEAM” atmosphere with split facilities. Harold addressed this issue and explained that swimmers are already split into group levels and often practice/compete differently depending on ability. Also, noted that with many other swim teams (MD, NC, VA) it is commonplace to have various practice facilities.
Bills and swim practice schedule (unchanged) will be mailed to existing members (169) shortly. Waiting for Virginia Swimming to finalize meet schedule for Fall session. Should be emailed to Harold and Jeff in the next week.
Coaches have renamed group levels for swimmers and placed them appropriately.
Will begin practice on Sunday, 9/12.
Swim meet with the Naval Academy is scheduled for Sunday, 9/26. This is a fun meet with limited events (12 & under 50 Free and 13 & over 100 Free)
Bubble “UP” will be either September 18 or 19. To be finalized. Vacant Social Chair position will coordinate picnic with this event. Jeff had a few people in mind for this position and will inquire to see if they would be interested in assuming Social Chair role.

Next meeting TUESDAY, SEPTEMBER 7, 2004

Board adjourned at 8:50 PM.