Place and Time

James City County Community Center

7:00 PM

Attending Members

Jeff Armstrong Harold Baker Lorraine Bartlett Beth Carpenter

Mark Knotts Linda Lockwood Tom Taylor

Call to Order @ 7:14PM

Business Conducted

1. Review of Board meeting practices

2. Review of previous meeting minutes

q The minutes from 02/04/03 were reviewed quickly to see if there was any discussion necessary of old business. No discussion was called for. Board voted and approved minutes.

Board Member Reports

3. Vice President’s Report (Mark Knotts)

q Harold is looking for someone to install an air flow switch which would start the back-up generator should the need arise.

4. Treasurer’s Report (Beth Carpenter)

q Membership enrollment for the current session is at present 170 paid swimmers.

q Bingo proceeds ahead of budget.

q Food coupons continue to do well. Would like to provide the coupons to all of the coaches for distribution to interested members.

q Bubble utilities running high which is to be expected this time of year.

q Gloria Flinn-Linderman has accepted the Accounts Receivable position to assist the Treasurer.

q Bubble usage fees will continue for all WAC swimmers until the 9 Bubble usage fee payments have been paid. All incoming swimmers will also be responsible for these payments to defray the costs of a new Bubble in the future.

q Gas reimbursements for the coaching staff will be increased to $.36/mile. This is in keeping with the IRS guidelines which were agreed upon in the past.

q Brett Dowling (Ways and Means) will be asked to plan next years budget. This will involve pulling the numbers together in the very near future. Mark Knotts plans to contact him. This will be discussed further during the April board meeting.

5. Coaches Report (Harold Baker/Jeff Armstrong)

q Harold suggested that the Board Meetings return to the first Tuesday of the month due to very poor turnout. Board voted and approved. Next board meeting is scheduled for Tuesday, April 1^st, 7PM.

q Recent B/C, A/BB Champs have been very successful for WAC and it’s swimmers. Our swimmers achieved 85% best times and finished second to Coast Guard in the B/C Champs. In the A/BB Champs Coast Guard finished ahead of WAC with strong relay performance and 30 additional swimmers. We had several swimmers who could not attend due to illness.

q We had 37 WAC swimmers qualify for JO’s in Charlottesville. Enrollment in all of the recent swim meets was based on what was best for the individual swimmer as opposed to what would be best for WAC as a team. As always, our coaching staff is placing our individual swimmers success first and foremost and were very pleased with the meet results and the hard work put forth from all involved.

q Harold and Tom Taylor will be meeting with the House of Delegates for VA Swimming this weekend in Charlottesville. This meeting was previously delayed due to weather related problems. This will set the meet schedule for the Long Course season. Once we have the schedule there are many events that will be able to be planned (End of Year Picnic, Wine & Cheese, Coke fundraiser, etc).

q Harold and Colleen will be choosing a date for the Red Cross Wine and Cheese Fundraiser shortly. He will check for conflicts with swim meet schedules, high school proms, and any other local events to assure a good attendance. Additional volunteers have already come forward and offered assistance with this effort.

q Relay for Life – WAC would like to again participate and will approach Mike Baschore for his expertise and advice in the organization/set-up for this event.

q Harold did not have the additional phone line installed for his computer as was previously discussed due to the uncertainty of his “Sports N Store”. The construction/revisions on Jamestown Road have caused Harold to use caution in planning for near term because he is not sure whether the store will remain at it’s present location.

q Question was raised as to the status of the “Team” and “Level” group photos.

q Harold feels that in the upcoming weeks we will have some down time with the big meets behind us and would like to look into some “fun” activities for the older swimmers to foster comradery among the swimmers.

q Harold and Jeff plan on proofing the website for accuracy.

6. Membership Chairman (Dexter Klock as per Harold)

q Harold is working on Groove and sending info to Dexter. All involved with the program feel it is very good and will serve the Team well.

q Dexter continues to train on usage and capabilities.

7. Local Market Chair (Frank Tambone as per Harold)

q Handbook is finished. Great job!

8. Bingo Coordinator (Mark Pittman as per Harold)

q Bingo continues to do very well

q Harold stressed the need for new Bingo coordinators. The current coordinators have been in the positions for some time and most have children that are no longer swimming or have more than served in this capacity. Harold anticipates a turnover of about 4 – 5 people. We need to actively recruit for these key positions.

Official’s Chairman (Tom Taylor)

q Need to promote to the parents of the younger swimmers the need for officials. We continue to be very weak in this area. In the near future we could have a problem since a lot of the current officials have children that will be moving on to college, etc.

q WAC will have 6 Officials in Charlottesville this weekend. He is pleased with participation of our members.

q New official training is set for some time in April.

9. WJCC Representative (Lisa Quick as per Harold)

q WJCC will be overhauling it’s co-sponsorships and clarifying relationships.

q Criminal background checks will be requiring on all coaching staff and anyone who has contact with our swimmers. This will be an additional expense for the team. More details to follow in the coming months.

10. Meet Director’s Report (Linda Lockwood)

q Presented the 2 WAC sponsored Meet Financial Reports.

q Commented that for future meets, WAC considers quality meets (moneymakers).

q Ann Anderson has volunteered as Assistant Meet Director and there is hope for another volunteer in this capacity.

q Would like to increase the advertising revenue. Will look into an ad representative volunteer from each swim level for help in this regard.

q Concessions at the meets are very costly and would like to cut costs by having more items donated.

Board adjourned at 8:30PM.