Board Minutes

General Membership Meeting

Tuesday, July 30, 2002

Place and Time:

            James City County Community Center, Room D

            6:45PM

Attending: Members of Parent Board 02-03

            Harold Baker             Lorraine Bartlett                   Mike Basehore

Deb Boykin                Beth Carpenter                      Tim Cuddihy

Trooper Earle            Jim Goldhammer                  Grace Lacey

Linda Lockwood       Robin McClaine                    Mark Pittman

Approximately 35 members in attendance. The purpose of this meeting was to elect new officers and approve the budget for the coming year.

1. Call to Order at 7PM

Tim Cuddihy conducted his last order of business, which was the approval of the 2003 Board Members. He reviewed the slate of officers and by a vote of affirmation all new positions were approved by the members.

q       President                         Trooper Earle

q       Vice President                Mike Basehore

q       Treasurer                         Beth Carpenter

q       Secretary                         Lorraine Bartlett

Tim also reviewed the various Committee Chairs:

q       Social                               Robin McClaine

q       Personnel             Grace Lacey

q       Officials                            Jim Knicely

q       Ways and Means            Beth Carpenter

q       Meet Director                  Linda Lockwood

q       Ex Officio                         Harold Baker

2. Business conducted

q       Robin McClaine presented an idea of a “Social Committee”

q       Trooper Earle conducted the remaining time of the meeting as the new President. He began by expressing his admiration and respect for Harold Baker’s unending dedication to WAC.

q       He praised the great financial turnaround that had taken place over the previous year and thanked the Board for a job well done.

q       He also thanked the coaches for their role by accepting salary cuts and increasing the number of swimmers in their various levels to make it possible.

He and Mike Basehore met and recently discussed:

q       the operating budget and the short term goals of WAC

q       the continued financial stability that we are currently enjoying

q       adjustments for the salary cuts that the coaches had accepted over the previous year

q       maintaining a quality coaching staff

q       the hiring of additional coaching staff (2)

q       increase use of web site communication and promotion of its use by members

q       increased e-mail correspondence with members

q       continued promotion of WAC within the community

q       thanked Maurice and Bea Blacher for creating and maintaining the web site

3. Questions were taken from the membership, which included:

How can we increase the diversity of WAC?

Does WAC have a long-term strategic plan?

Discussed forming a committee for a Five-Year Strategic Plan.

4. 2003 Budget Review

q       no increase in dues

q       expenses had increased - could be absorbed with the membership increase they hoped to obtain (currently 180 to - projected 230+-)

q       issue of a $10,000 increase in Bingo revenue - estimates are conservative and that bingo attendance of over 65 people covered the expenses and anyone over that was profit

q       the proposed operating budget for the year 2003 was approved by the membership at 7:50PM

5. Fundraising

q       Board approved 2 fully funded positions to assume Mark and Tim’s positions at Bingo

q       upcoming fund-raiser with Coke products - received well by members in attendance; will take place in late September/early October and will be coordinated with the Bubble raising

6. Coaches Report

q       success of the Surry practices

q       pleased with the attendance of WAC swimmers at the away meets this summer

q       coaches will be planning the upcoming schedule and will be sending out the mailings shortly

q       stressed that they try to distribute the practices fairly so that all levels have at least one late night

Board adjourned at 8:20PM.